medical record copy fees by state 2022

Patients may be charged the actual cost of reproduction for electronic records and record formats other than paper, such as x-rays. X-rays and other media: Actual cost of reproduction, Pages 1+: $0.60 per page Pages 100+ : $0.25 per page Health care providers may charge a preparation fee of $22.88, if the records are sent to a provider or a . X-rays, imaging and other media : $5.00 per page . Social Security: No charge for any request made under the provision of the Social Security Act. Provider may charge a patient the amount necessary to cover the cost of materials for furnishing a copy of an x-ray. Microfilm: $2.00 per page, Search Fee: $25.88 Cal. ), Search Fee : $15.00 Pages 101+: $0.66 per page The provider or the medical records company may collect an additional $10.00 if the request is for copies to be provided within 2 working days. Yes, we will work the case until you get what you need. Search Fee: $5.00 Pages 1+ (paper records): $0.40 per page Pages 1 - 25: $1.26/page Search/Storage Fee : $15.00 (only charged if records are retrieved from an off-site location) ---These fees are set forth by each state's lawand DO NOTreflect charges for the patientor patient directive requests, which will vary based on new updates to the HITECH ACT, valid as of 4/2016. A fee of $5 or no more than $0.50 per page, whichever is greater. (2) Additional charges: a. The health care provider may impose a minimum fee of up to $10.00, inclusive of copying costs. Electronic RecordsIf the requested records are provided on a digital or other electronic medium and the requesting party requests delivery in a digital or electronic medium, including electronic mail. A special handling fee of $10.00 may be charged if the records must be delivered to the patient or authorized representative or third-party requestor within 48 hours of the request. 146.83 (3f)(c) (adjusted based on CPI in 2021). X-rays and other media: Actual cost of reproduction, Workers Comp Pages 1-10 $1.00 Pages : 1+ : $0.50 per page Search Fee (Paper): $7.50 (Includes pages 1-16) Max Fee: $100.00 per admission, Pages 100+ : $0.25 per page X-rays/Other Media: Reasonable costs, but not exceed $25.00, Rush Fee: $20.00 (for requests completed and delivered within 48 hours), $0.56 per page for all pages following the first 30 pages, Max fee for electronic records: $227.00 per admission, Plus actual postage and applicable sales tax, X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication. Paper Records: $27.46 plus $0.63 per page for the cost of labor and supplies for copies provided in paper form and $25.71 for additional costs if records are maintained off-site. When the health records requested pursuant to subsection B1 are produced in electronic format from health records maintained in electronic storage, a health care provider may charge the requester a reasonable fee not to exceed $0.37 per page for up to 50 pages and $0.18 per page thereafter for such copies and a fee for search and handling not . CITE: Justia US Law|law.justia.com/codes/wyoming, 8 City Blvd. Salary: $50,081.00 - $61,593.00 Annually Location: Districtwide, CA Job Type: Permanent Division: DO District Office Job Number: 2023009 Closing: 3/16/2023 11:59 PM Pacific Classified Staff . Pages 11 - 20: $1.00 per page Pages 50+ : $0.35 per page, Division ofWorkers Compensation Fee Schedule, First copy of records isFREEto the patient. If the provider does not have the ability to reproduce X-rays or other records requested, the person making the request may arrange, at his or her expense, for the reproduction of such records. You can see the full details on our pricing page. Search Fee: $10.00 *PLEASE NOTE:Fees are subject to change based on new laws passed in each state throughout a calendar year. Title 63 Professions Of The Healing Arts/Chapter 2 Medical Records/63-2-102 andTennessee Code Annotated 68-11-304, Hospitals Records: A reasonable fee for providing health care information may not exceed $0.50 for each page for a paper copy or photocopy. In 2022, a health care provider can charge up to $1.24 a page for the first thirty pages, 94 cents a page after that, and a $28 clerical fee. Maximum allowable fee. Pages 351+: $0.25 per page Section 70: Records of hospitals or clinics; custody; inspection; copies; fees Section 70. Adm. C. 1341.4.16 (2016). We bill you the same day we complete your order. No more than $0.75 cents per page for paper copies of medical records, Physicians may impose a reasonable charge for x-rays. Pages 51+ : $0.25 per page Pages 26+: $0.50 per page Confidentiality of animal medical records. .310 Personal attendance of custodian of hospital records, when. Search Fee : $10.00 For Electronic, digital, or other computerized format: When requested by the patient or patients representative: $2.41 per page for data resulting from an X-ray, MRI, or CAT scan recorded on paper or film, $2.35 for data resulting from an X-ray, MRI, or CAT scan recorded on paper or film, Source: OH Rev Code 3701.741 (Adjusted based on CPI in 2022), $0.50 for each page, not including any x-ray or other photograph or image or pathology slide, $5.00 for each x-ray, other photograph or image, or pathology slide, No fee may be charged for searching, retrieving, reviewing, and preparing medical records of the person, No mailing fee shall be charged for copies provided by facsimile. Source: 19 Del. above 50 pages $28.00 plus $.35 per page above 50 the maximum allowable payment for the copying of medical records is applicable to any health care provider, business, or other entity . Microfilm and other media: Actual cost of reproduction, Max Fee : $200.00 per admission, Clinic (Attorneys representing patients, Insurance, Subpoenas): State-by-State Guide of Medical Record Copying Fees. Pages 1 30 : $0.65 per page Physicians can also charge an authorized third party for the actual cost of postage. The fee may include only the cost of: (1) labor for copying the PHI requested by the individual, whether in paper or electronic form; (2) supplies for creating the paper copy or electronic media (e.g., CD or USB drive) if the individual requests that the electronic copy be provided on portable media; (3) postage, when the individual requests that The provider or medical records company may charge the actual costs of mailing the medical record. Code 1563 (6), Search Fee: $18.53 flat fee (First ten pages) The limits also apply to both electronic and paper copies. Search Fee: $25.01 Search Fee : $10.00 Please type or print clearly. TX Health & Safety Code 241.154, Clinics: Pages 1 - 30: $0.80/page Pages 1 5 : $20.00 flat fee Pages 1 - 25: $1.00 per page Pages 1+ : $0.76 per page. A second copy of records requested by the same patient for the same records : $1.00 per page, Paper & Microfilm Records $0.46 per-page charge for each page in excess of 100 pages. Pages 2+: $0.45per page Medical record copying costs. Pages 1 - 40: $0.27/page Pages 51+ : $0.25 per page Medical providers may charge a reasonable fee for providing medical records to each subsequent requesting party. Search Fee: $30.00 (Includes pages 1-25) CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): (2) Fifty cents ($.50) per page for pages eleven (11) through fifty (50). Specifically, the annual adjustment is based the Consumer Price Index for all Urban Consumers, South Region . Pages 1+ (electronic records): $0.20 per page MAX FEE : $150.00 per request, Paper Records: RCW 70.02.010 (37) defines the "reasonable fee" that may be charged for duplicating or searching the record. Pages 1 - 50: $0.37 per page Pages 101+ : $0.66 per page Can you get records from medical providers outside the US? We also offer a wide range of time- and cost-saving document management services. If a medical record exists in a digital or electronic format, the hospital may assess reasonable actual costs of staff time to create or copy the medical record and the costs of necessary supplies and postage. X-rays and other media: Actual cost of reproduction, $20.00 flat fee (for hospitals) + reasonable production costs Search Fee : $25.00 X-rays: $9.50 per copy, Search Fee : $28.44 Weve served as a valuable asset to insurance and law firms since 2014 by quickly retrieving medical records at the cost dictated by each state. Per page fee for paper pages 61+. Source: Texas Health and Safety Code, 241.154(e) (adjusted based on CPI in 2021). The total amount charged to the requester for records or papers produced in electronic format pursuant to this subsection, including any postage and shipping costs and any search and handling fee, shall not exceed $150.00 for any request made on and after July 1, 2017, but prior to July 1, 2021, or $160.00 for any request made on or after July 1, 2021. Must be specified in the request letter. Session: 2022 Regular Session Subject: Courts & Judicial Bill Summary Under current law, attorneys are not subject to the reasonable fee guidelines when requesting medical records on behalf of a client. Search Fee : $20.00 Max Fee : $50.00 per admission (excluding postage/handling and retrieval charges), Paper Records: Records Requested For Dates of Injury Only: The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $52.12; and (A) a charge for each page of: (i) $1.76 for the 11th through the 60th page of provided copies; (ii) $0.86 for the 61st through the 400th page . N.J.A.C. A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. * 1998 regular legislative session. $0.61 per page for all pages following the first 30 pages, Max fee for electronic records: $186.18 (regardless of number of admissions), Max fee for paper records: $248.23 (per admission to the health care facility), Plus actual postage and applicable sales tax, X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication. Pages 31+:$0.61/page The charge for the copies or the report may not exceed $5 for the first page and 45 for each additional page, up to a maximum of $250 for the entire treatment record or medical report. The exclusive charge for copies of patient records may include sales tax and actual postage, and, except for nonpaper records that are subject to a charge not to exceed $2, may not exceed $1 per page. Pages 250+ : $0.35 per page The laws for copying medical records vary from state to state based on the statute passed by each state's legislation. 16-46-106, Search Fee: $4.00 (or $6.00 depending on the requestor) to annually determine the maximum allowable fees for copies of patient records. Note: Attorneys representing patients who are applying for social security benefits may receive records for FREE. Pages 16+: $0.25 per page 65-4971(b), requires the Kansas Secretary of Labor to annually update the amount health care providers may charge for record duplication. $22.00. .317 Copy of patient's medical record to be supplied on patient's written request -- Exception for Department of Corrections. Notary fee, not to exceed $2.00, if requested. Pages 1 10 :$48.10 flat fee Max Fee : $111.03 (For electronic records, you must charge a flat $111.79 fee, if the total cost of record copies exceeds the per page fee listed above. X-rays, MRI, CAT Scan (recorded on paper or film) : $2.23 per page, Search Fee: $10.00 Max Fee for Electronic: $186.18, $27.14 Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. Pages 1 25 : $20 Flat Fee Pages 151+: $0.20 per page, Search Fee: $33.60 Pages 11 50 : $0.50 per page Pages 1+ : $0.25 per page Pages 21 100 : $ 0.83 per page The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $49.26; and Pages 61+ : $0.30 per page, Delaware Administrative Code, Title 19: 19 Del Code, Chapter 1300, Section 4, Search Fee : $1.00 (Per year per request) Flat Fee Pages 1 - 10: $16.00 Postage, to include packaging and delivery cost. 75% of paper per page fee = $0.57/page $21.16 for locating a patient's records, per request, $0.32 cents per page for each additional page. Search Fee: $49.26(includes pages 1 - 10) You can rely on RRS to retrieve records from all 50 US states. If requested, the health care provider shall provide the requestor, at no extra charge, a certification page setting forth the completeness of the X-rays and other imaging media on file. NOTE: A patient, as defined by this rule, shall not be charged the initial fee for the patients own medical record. Social Security :Attorneys providing that the patient is applying for social security benefits and indigent may receive records free of charge. X-rays / Other Media: Actual cost of reproduction, PerSection 12-21-6.1 Alabama Code Reproduction, Search Fee: $15.00 Social Security: No charge for a request to support a claim under the social security act. State of Idaho; Who's My Legislator? Texas Texas Health and Safety Code 241.154 (Hospitals) Paper: A basic retrieval or processing fee not to exceed $45.79 for first 10 pages of records; then, $1.54 per page for pages 11-60 $0.76 per page for pages 61-400 $0.41 per page for any remaining pages Plus actual cost of mailing or shipping Microform: The physician responding to a request for such information to be provided in electronic format shall be entitled to receive a reasonable, cost-based fee for providing the requested information in electronic format. Attorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. Certification Fee : $25.00, Section 11-1-52, Mississippi Code of 1972, Workers Comp: The Omnibus Rule, effective 9/23/2013, "allows for the identification of labor costs for copying protected health information (PHI), whether in paper or electronic form, which can include a reasonable cost-based fee for time spent creating and copying the file". X-rays : Actual cost of reproduction, Search Fee : $18.53 flat fee (First ten pages or fewer) If the request is made other than by the patient or the patient's personal representative, total costs for copies and all services related to those copies shall not exceed the sum of the following: An initial fee, which compensates for the records search: $20.68 $1.36 per page for the first 10 pages $0.70 for pages 11-50 $0.28 for pages 51 and over Search Fee: $20.00 We do a quality check to make sure the records are for the correct person, legible, within the correct time frame, and the type of records requested. Electronic RecordsPursuant to 42 U.S.C. Pages 11 50 : $0.50 per page If the requested records are stored on microfilm: a retrieval or processing fee, which must include the fee for providing the first 10 pages of the copies and which may not exceed $79.39; the actual cost of mailing, shipping, or otherwise delivering the provided copies. Certification (if request is NOT patient or patients personal representative) : $8.69 per request, Paper: Oregon Medical Board, Division 12. $0.75. In accordance with RCW 70.02.010 the fees a provider may charge cannot exceed the fees listed below: (1) Copying charge per page: (a) No more than one dollar and twenty-four cents per page for the first thirty pages; Search Fee:$20.00 (Includes pages 1-25) Pages 26 50 : $0.84 per page BE IT ENACTED BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this act may be cited as the "Personal Medical Record Fee Amendment Act of 2022". Pages 6 50 : $0.85 per page Pages 1 - 25: $1.00 per page Iowa Code Section 622.10, Worker's Comp: Search Fee: $25.00 (includes pages 1 - 500) Search Fee: $30.00 flat fee (first 150 pages) ), is amended as follows: (a) The table of contents is . X-rays:$11.70 per series, Search Fee: $10.00 Pages 51+: $0.25 per page $15 per printed image or $30 per CD or DVD, plus administrative fee of $10 for the reproduction of x-rays or any other material that cannot be routinely copied or duplicated on a commercial photocopy machine, A fee for certification of a copy of a medical record of no more than $10 per certification; and costs for delivering records in any medium, plus sales tax if applicable. Search Fee: $20.00 Pages 1 20 : $0.97 per page Pages 21 - 30: $1.00 per page Pages 100+: $0.43 per page Pages 21 60 : $1.15 per page $30 plus $0.50 per page for 31 100 pages Minimum charge: $10.00, Paper Records: Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Worker's Comp: No more than $1 per page for medical records in paper, electronic format, $1.50 per image for records on microfilm/microfiche, Source: N.J. S2253; NJAC 8:43G-15.3 (d); NJ Stat 26:2H-5n, A reasonable charge is not more than $30.00 for the first 15 pages. Pages 26+: $0.75 per page, Electronic Records: No more than $30.00 for copying 10 or fewer pages of written material, no more than $0.50 cents per page for pages 11 through 50. no more than $0.25 cents for each additional page; A bonus charge of $5.00 if the request for records is processed and the records are mailed by first class mail to the requester within seven business days after the date of the request; Actual Postage costs to mail copies of the requested records, Actual costs of preparing an explanation or summary of the health information, if such information is requested by the patient, Actual costs of reproducing films, x-rays, or other reports maintained in a non-written form, Search and retrieval fee: $27.14 (cannot be charged if a patient is requesting his or her own record), Actual cost of postage, shipping and delivery of the requested records. Areasonable fee may be charged. Pages 251+: $0.35per page, Pages 21 - 100: $ 0.83 per page Pages 351+ : $0.25 per page WAC 246-08-0400. Wisconsin Court of Appeals' decision has determined that the WI copy fee statute does not allow providers to charge medical record copy fees when requested or received . Sec. Note: A patient is entitled to inspect and copy any records developed or maintained by a health care provider or other person pertaining to the health care rendered to the patient. (2) Subsection (c) is repealed. The maximum fee for each request shall be $0.75 per page for the first 25 pages, $0.25 for each page in excess of 100 pages. Max Fee : $150.00, Paper Records: Copies of X-rays or films not reproducible by photocopy shall be provided at the health care provider's actual cost for materials and supplies. "Board rules define a reasonable fee for providing paper copies of medical records as no more than $25 for the first twenty pages and $.50 per page for every copy thereafter. The fees cannot exceed: a search and handling fee of $20; a per-page fee of 40 cents for paper copies; and postage, if mailed, plus any applicable taxes. Fees charged are not subject to a sales or use tax. Pages 51+ : $0.27 per page Pages 401+ : $0.43 per page, Microfilm: Pages 51+: $0.25 per page Fee for non-paper records not to exceed $2.00 per page, Fee for paper records may not exceed $1.00 per page. Fees for records outside of the abstract are outlined below. If the medical record is in some form or medium other than paper, the actual cost of preparing a duplicate, Any postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copies, Any actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-site, X-rays: $10 search fee + actual reproduction cost per page, Search/Storage Fee: $15.00 (charged for records retrieved off site), 6+ Pages: $0.50/page/admission + fee for -5 pages, Storage Fee: $25.71 + additional fee for records retrieved off site, X-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/page, X-rays/Other Media (recorded on film/paper): $2.35/page, Copy Fee: $0.30/page, max $200.00 (requires EMR), X-rays and other media: Actual cost of reproduction. Several states update their medical record copying fees annually based on the consumer price index. If the provider personally edits confidential information from the record, as required by statute, the provider can charge the usual fee for a basic office visit. Certification : No charge. Source: O.C.G.A 31-33-3 (adjusted based on CPI in 2019), Search Fee: $30.00 flat fee (first 150 pages), Maximum allowable fee of $5.00 if a search results in no records found, Source: Georgia State Board of Workers Compensation Medical and Dental Fee Schedule (2020). Search Fee: $25.64 Search Fee: $20.00 (includes pages 1 - 5) Source: Louisiana Revised Statutes 40:1165.1 (2018), The charge for copies of records may not exceed $5.00 for the first page, Up to a maximum of $250.00 for the entire medical record. For electronic records, retrieved from a scanning, digital imaging, electronic information or other digital format in an electronic document, a charge of 50% of the per page charge for paper copies listed above. Pages 1 - 100: $0.84 per page X-rays and other media : Actual cost of reproduction Pages 11 40 : $0.85 per page Pages 1 50 : $0.50 per page If a treatment record or medical report exists in a digital or electronic format, the health care practitioner shall provide an . Pages 26 - 100: $0.50 per page A maximum allowable . Pages 21 60 : $0.90 per page A provider may charge an amount necessary to cover the cost of labor and materials for furnishing a copy of an X-ray or similar special medical record. Hospital Billing Records - 310-825-8021; Outpatient Billing Records - 310-301-8860; Request to Amend your medical record Option 1: Request to amend or add an addendum to your health record via your myUCLAhealth account. Pages 1 30 : $1.17 per page Hover over each state to view the fees. No provider shall charge more than $0.65 per page, including any research fees, handling fees or related costs, and the cost of first class postage. Fee for clerical services, research, and handling of $25.00, inclusive of shipping costs and the costs of data retrieval and/or the data storage device used to transport the medical records. 6CCR 1011-1 Chapter 2 Part 5.2.3.4, Pages 1 - 10: $2.00 per page Source: 735 ILCS 5/8-2001(d) (Adjusted based on CPI in 2022). 2023 Record Retrieval Solutions. Pages 26 50 : $0.71 per page Minimum charge: $10.00, Paper Records: Pages 1+ : $0.50 per page, Search Fee : $20.00 We handle standard medical records, radiology imaging records, prescription records, electronic medical records, medical billing records, personnel & payroll records, and police reports. Max Fee: $250.00, Electronic Records Also note: These rates are meant for third-party requesters and are not inclusive of fees for patient or patient directive appeals based on HITECH Act updates. Pages 21 80 : $1.00 per page A fee for copying not to exceed .76 cents for each page of the medical record, and; The actual cost of postage and handling. Advertising Opportunities; Become a Corporate Partner; . 2. Copyright 2023 HCNC All rights reserved. Medical Records Price Index 2022 Medical Records Price Index The Ohio Department of Health is required by section 3701.742 of the Ohio Revised Code to annually publish and adjusted price index for copies of medical records from health care providers. State By State Medical Records Copying Fees - Health Care Navigator Center State By State Medical Records Copying Fees The following is a listing, by state, of what healthcare providers will charge consumers for their medical records: Alabama Search Fee: $5.00 Pages 1 - 25 : $1.00 per page Pages 26+ : $0.50 per page Pages 1 50 : $1.25 Max Fee for electronic records: $120.32, Search Fee: $15.00 Search Fee: $25.00 Pages 1+ : $0.75 per page, Records Requested For Dates Prior To / Outside of Injury: Max Fee : $250.00 per request, Electronic Records Pages 101+ $0.35per page Pages 6+: $0.50 per page (per admission, in addition to the above $15 fee) Affidavit/Certification: $20.00, The fee for copying records in electronic format is 75% of the per-page fee (see below) and may not exceed $80.00, as well as the actual cost of postage and handling. Postage : Actual cost of mailing. Pages 26+ : $0.50 per page Pages 200+: $0.10, Worker's Comp: Max Fee : $100.00 per admission, Attorneys that DO NOT represent the patient: If requested, the provider shall include an affidavit certifying that the records, images, or billing statement produced are true and accurate copies of the originals for an additional fee not to exceed ten dollars. Search Fee : $25.06 By default, all record requests are returned via USPS First Class mail at no cost. ], 11-50 pages: $28.00 ($16.00 for the 1st 10 pages plus $12.00 for 11-50 pages), Above 50 pages: $28.00, plus $0.35 per page above 50, The above charges are inclusive of any ancillary expenses such as postage, sales tax, and fees for notarized affidavits of records custodians, which are not to be charged as separate items, Source: Kansas Dept of Labor, Workers Compensation Division 2019 Schedule of Medical Fees at p. 378, par. The Medical Records Act states that unless a patient is a minor, medical records, laboratory and X-ray reports must be kept at least five years (see 4-403 below). Pages 1 - 40: $0.53/page Evid. SC Code 44-7-325 (Adjusted based on CPI in 2021), A fee of $18.00, which shall include the first 5 pages of the medical record, A fee for certifying medical records, not to exceed $20.00 for each record certified, Fee shall not exceed $20.00 for medical records 5 pages or less in length, $0.50 per page for each page copied after the first 5 pages, No medical provider shall charge more than ten dollars ($10.00) for the first twenty (20) pages or less, and, twenty-five cents (25) per page for each page after the first twenty (20) pages, Source: Tenn Code 50-6-204 (a)(1)(B) (2019). Pages 51 - 250: $0.60 per page A reasonable fee for providing copies of medical records in electronic format is a charge of no more than: $25 for 500 p . Pages 51+: $0.50per page, Search Fee: Pages 6+: $0.50 per page, A licensed physician may provide a summary report of the patient's medical record in lieu of copying the record if the patient consents. The law only addresses the patient's request for copies of their own medical records and does not cover a . $10.00 flat fee (for all other healthcare providers) + reasonable production costs, Paper Records A custodian may charge an individual a fee, reasonably related to the associated costs, for providing copies of X-rays, films, models, disks, tapes, or other health care record information maintained in other formats. X-rays, imaging, and other media: $5.00 per page WI Schedule of Health Care Provider Records Fees July 1, 2021 - June 30, 2022; HIPAA COW; WHIMA News; Contact Us. $0.50. Search Fee: $20.00 flat fee (first 20 pages) Yes, with Neos, Needles, TrialWorks & FileVine. The following charges include an administration fee, retrieval fee, and postage expense. Postage : Actual cost of mailing, Pages 1 10 : $30.00 Flat Fee How fast is invoicing? We will do our best to update this list as we receive new, verified statute information. Records not contained in the abstract will be assessed a reasonable copy fee. State law, K.S.A. Fee of up to $25.88 may be charged for search, retrieval, and other direct administrative costs, Fee of up to $9.70 per record for certification. The health care provider or health care facility furnishing the records may charge the employee for copying the records up to $.50 per page or the actual direct cost to the health care provider or health care facility for x-rays, microfilm, or other non-paper records. The charges for providing digital imaging media copies shall not exceed $200.00, plus all postage charges actually incurred. If the requested records are provided on a digital or other electronic medium and the requesting party requests delivery in a digital or electronic medium, including electronic mail: a retrieval or processing fee, which may not exceed $94.42; and.